Surplus Property Advertisements to Public Entities
The following guidelines apply during the 10-day advertisement period.
Remember - only
public entities are eligible to purchase state
surplus items during this time period. Purchase requests from private
individuals will not be honored.
Although the
State
Surplus Property Listing is updated daily, TxDOT only updates
the listing with new surplus property items once a month - on the
1st. During the 10 business days after the date the property is
posted on the State Surplus Property Listing, a state agency,
political subdivision, or assistance organization may coordinate
directly with the department for a direct transfer of the property
at a price established by the department. The items automatically
drop off the listing after 15 days.
Important Facts to Know
- All sales are handled on a "first-come, first-served" basis unless a
competing request is received from a state agency on the same business day.
In these rare instances, priority is given to the state agency.
- The department will not hold items or equipment for purchase at a later
date.
-
Public entities are encouraged to call the
contact person for more detailed information about the condition of the item
or equipment before making a purchase commitment.
- Once a purchase decision is made, the entity must use the
Surplus Property Request Form to identify the property they are
requesting.
- The department will not accept a faxed request for a surplus item until
8 a.m. on the first business day after the item has been advertised (see
"advertise date" in property description block). For example, an item with
an advertise date of 4/30/06 would not be available for sale until 8 a.m. on
5/01/06. If the advertise date falls on a weekend or holiday, the department
will not accept a faxed request until 8 a.m. on the first business day after
the weekend or holiday. Any faxed request received prior to the start of the
first business day after the advertise date will not be honored.
- Each fax must include the
Surplus Property Request Form and intent to purchase letter on the
entity's letterhead with a signature of authorized representative. Failure
to provide this information may negatively impact your ability to receive
the requested property.
- Intent to purchase letters must be faxed to (512) 302-2420.
- The department will acknowledge all sales in writing.
- The department reserves the right to cancel or suspend a sale if there
is a need for the equipment by the state.
- A State Certificate of Acquisition form will be forwarded along with the
payment letter. The entity must complete and return the form, and submit
payment.
- Once these have been received, the purchasing entity will be given
approval to retrieve the property or equipment.
- Equipment items that are ready for immediate sale will be released upon
receipt of payment and a completed State Certificate of Acquisition form. If
you happen to misplace the State Certificate of Acquisition form, you may
contact the department at (512) 302-2416.
- Any items that do not sell during the advertisement period will be sold
either through a sealed bid, direct sale, or public auction.
- Unless an extension is granted, an assistance organization that fails to
secure any purchased property within 30-days after the sale will not be
allowed to purchase department items during the public entity advertisement
period for a minimum of six months.
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