Delegate Registration

State & Government Delegate*

EARLY: Aug. 12, 2017 – Jan. 31, 2018 $675
LATE: Feb. 1, 2018 – Aug. 3, 2018 $750
ONSITE: Aug. 4 - 8, 2018 $850

*This type of registration is exclusively for employees of state transportation departments, state agencies, local governments or municipalities. Contractors of state and local government agencies or municipalities DO NOT qualify and should register as an Industry Delegate.


Industry Delegate

EARLY: Aug. 12, 2017 – Jan. 31, 2018 $775
LATE: Feb. 1, 2018 – Aug. 3, 2018 $850
ONSITE: Aug. 4 - 8, 2018 $950

Guest

Adult Guest: 18+ years $375
Young Adult Guest: 13 – 17 years $125
Child Guest: 1 – 12 years Free

Delegate registrations include:

  • Three (3) receptions, unless otherwise noted on the agenda
  • Four (4) meal functions, unless otherwise noted on the agenda
  • All coffee breaks and refreshments
  • Trade show admission
  • Admission to all meetings and technical sessions unless otherwise noted on the agenda
  • Meeting materials
  • Transportation from host hotel to official off-site event locations

Things to know:

  • Single-day registrations are not available.
  • Hotel accommodations at the host hotel are only available during the attendee registration process. The host hotel will not accept call-in or online reservations from SASHTO attendees. Delegate registrants are limited to one (1) room per primary registrant and will be given the opportunity to request a specific room type (one king bed, two queen beds, suite, etc.) subject to availability during the registration process.
  • The host hotel requires a two (2) night minimum Sunday, Aug. 5, 2018, through Tuesday, Aug. 7, 2018, and a deposit for two (2) nights will be charged to the credit card on file upon registration approval by SASHTO TX 2018.
  • Early Bird registrants are guaranteed one (1) room in the host hotel.
  • The registration fee does not include the cost of the host hotel accommodations and is the responsibility of the registrant.

Payment Options and Approval Process:

Credit Card

  • Credit cards are the preferred method of payment for SASHTO TX 2018 and will be accepted during the registration process. You may use different credit cards to pay for separate items during the registration process. Example: You may use a company credit card to pay for your registration fee and hotel accommodations and a personal credit card for optional activities like the golf tournament.
  • Hotel accommodations, optional activities and the golf tournament all require a credit card during the registration process and will be charged immediately upon approval by SASHTO TX 2018 staff.

Checks

  • Corporate, government and personal checks will be accepted for registration fees ONLY.
  • Checks should be made out to SASHTO TX 2018.
  • Please include in the “Memo” section the registration number. If you wish to write one check for multiple attendees, you must include the registration number for each person in your organization in the “Memo” section. Registration numbers will be included in the email you receive after submitting your registration. Additionally, if you are sending one check for multiple attendees, we recommend you send a copy of of each registered attendee’s registration email with the check.
  • Mail checks to:

    TxDOT
    SASHTO TX 2018

    125 East 11th Street, 8th Floor
    Attention: Eric Rangel
    Austin, TX 78701

Approval Process:

  • All submitted delegates' registrations will be considered "Pending Approval" and will be approved in the order received.
  • Registration numbers do not guarantee you will be approved and will not serve as final confirmation.
  • Registrants are subject to an approval process to verify that each individual delegate has registered under the appropriate category. SASHTO TX 2018 staff will attempt to contact delegates who have registered in the wrong category with information they provided during registration to resolve any issues with the registrant prior to denying the registrant.
  • Approved delegates will receive a final confirmation email. If paying by credit card, the credit card used during the registration process will be charged immediately and the delegate confirmation email will be issued. Those paying by check will have a 30-day grace period for SASHTO TX 2018 to receive the check. Once the check has been processed, a confirmation email will be issued.
CONTACT US

Event & Registration Information
(512) 463-8961 / email

Host Hotel Information
(727) 906-4455 / email

Media Information
(512) 463-8954 / email

Partnership & Trade Show Information
(512) 413-5969 / email

SASHTO TX 2018
125 East 11th Street
Austin, TX 78701